Suppliers

Purpose

The Suppliers module holds the file of the companies you buy from. Each record brings together the company name, the contact details, the contact persons — sales and accounting —, the bank details and the legal identifiers.

These records then feed purchase orders, goods receipt notes and purchase invoices.

Who can access this module?

The module is visible to accounts holding the Sales management right. Creating and editing additionally depend on the Fournisseurs → Edition sub-right, set in Profiles.

Access

• Menu: Sales management → Suppliers
• Address: /fournisseurs
• Screen title: Fournisseurs

The supplier list

The top bar contains ☰ side menu, 🏠 home, the Filtrer… field, the name of the signed-in account, the language selector and the account menu.

Column	Content
Raison sociale	The supplier's name.
Téléphone	Its main number.
Email	Its email address.
Contact	The usual contact person.
Action	✏️ Editer and 🗑️ Supprimer.

The list is sorted by name and shows 50 suppliers per page, with the pagination controls above and below the table.

Creating a supplier

1. Click the ➕ button at the top left of the table. The Ajouter nouveau fournisseur window opens.
2. Fill in the Raison sociale — the only required field.
3. Complete the collapsible sections as needed.
4. Click Enregistrer.

The green message « Fournisseur créé avec succès » confirms the save.

The record header

Field	Description
Raison sociale	The legal name. Required.
Num. fournisseur	Your internal code for this supplier.

The "Coordonnées" section

Téléphone 1, Téléphone 2, Fax, Adresse Num., Adresse Rue, Adresse CP, Adresse Ville, Adresse pays (country dropdown), Email and Web.

The "Commercial" section

The details of your sales contact: Nom, Téléphone, Fax, GSM and Email.

The "Comptabilité" section

The details of the accounting contact: Nom, Téléphone, Fax, GSM and Email. This is the contact to favour for invoicing and payment matters.

The "Banques" section

Two sets of bank details — Banque 1 / Swift 1 / Num. compte 1 and Banque 2 / Swift 2 / Num. compte 2 — for a supplier that gives you several accounts.

The "Identifiants juridiques" section

Patente, RC (trade register) and ICE.

Liability to VAT

At the bottom of the record, the Assujeti à la TVA box states whether the supplier invoices with VAT.

Fill in the ICE as soon as you create the record

The ICE is required on purchasing documents. Entering it at creation time saves you having to reopen the record when the first invoice arrives.

Editing a supplier

1. On the row concerned, click the green ✏️ Editer icon.
2. The Modifier un fournisseur window opens with the current values.
3. Adjust, then click Enregistrer.

The message « Fournisseur modifié avec succès » confirms the save.

Deleting a supplier

1. On the row concerned, click the red 🗑️ Supprimer icon.
2. A confirmation request appears.
3. Choose Annuler to give up, or Supprimer to confirm.

The confirmation message talks about an "article"

The text displayed is « Êtes-vous sûr de vouloir supprimer cet article ? ». This is a wording error: the operation does indeed concern the supplier on the selected row.

A refused deletion stays silent

If the supplier appears on orders or invoices, the server may refuse the deletion. In that case, no message is displayed and the row stays in the table. Always check afterwards that the supplier has indeed disappeared from the list.

Where are suppliers used?

Screen	Role
Purchase orders	The supplier the order is addressed to.
Goods receipt notes	The supplier making the delivery.
Purchase invoices	The supplier issuing the invoice.
Payables	Tracking what you owe them.

Messages and troubleshooting

Situation	Message	What to do
Supplier saved	Fournisseur créé avec succès / Fournisseur modifié avec succès	—
The company name already exists	Fournisseur en double, on a red background in the header	Check whether the record already exists before creating a second one.
Error while saving	Erreur in the window header	Close, reload the list and try again; contact support if the problem persists.
The Enregistrer button stays greyed out	—	The company name is empty.
The supplier did not disappear after deletion	No message	It is probably used on documents.
The session has expired	Automatic return to the sign-in screen	Sign in again and re-enter the data.

Known limitations in this version

• The deletion confirmation message talks about an article instead of a supplier.
• The sales contact fields have inconsistent input types: the phone number is declared as an email address and the email as a phone number. On mobile, the keyboard offered may not match the field.
• The sort arrows in the headers are decorative: the list is always sorted by name.
• A failed deletion produces no message.
• No format check on emails, phone numbers, the ICE or the RC.

See also

• Purchase orders — placing an order with a supplier.
• Goods receipt notes — receiving a delivery.
• Financial management → Purchase invoices — the invoices received.
• Customers — the equivalent record on the sales side.