Employees

Purpose

The Employees module holds the personnel file. Each record brings together the person's identity, their civil status, their contact details, their contract, their working calendar and their payroll data.

One record for two modules

An employee and a user are the same record, seen from two angles. Users manages the access account — login, password, rights profile; Employees manages the HR file of the same person.

The Fonction and Centre columns shown in the user list are entered here. Creating an employee therefore also creates a sign-in account.

Who can access this module?

The module is visible to accounts holding the Payroll management right, and to every account flagged as an administrator.

Access

• Menu: Payroll management → Employees
• Address: /salaries
• Screen title: Salariés

The employee list

The top bar contains ☰ side menu, 🏠 home, the Filtrer… field, the name of the signed-in account, the language selector and the account menu.

Column	Content
Login	The sign-in identifier.
Etat	A switch showing whether the account is active.
Nom	The surname.
Prénom	The first name.
Fonction	The job held.
Centre	The site the person belongs to.
Action	Five buttons, detailed below.

The list shows 50 employees per page, with the pagination controls.

Fonction and Centre columns are swapped

As in the user list, the value shown under Fonction is in fact the site, and the one shown under Centre is the job. Bear that in mind when reading.

The five action buttons

Button	Opens
✏️ Editer	The employee's full record.
☂️ Congés	The employee's full record.
🩹 Absences	The employee's full record.
💵 Paie	The employee's full record.
🗑️ Supprimer	The deletion confirmation request.

Four buttons, one destination

Congés, Absences and Paie open exactly the same screen as Editer: the employee record. The screens dedicated to tracking leave, absences and payslips do not exist yet. The nearest equivalents are on the record: the Congé initiale field and the Paie section.

Creating an employee

Click the ➕ button at the top left of the table: the Ajouter nouveau salarié window opens. It consists of a header and six collapsible sections.

The header

Field	Description
Matricule	The employee's internal staff number.
Prénom	Their first name.
Nom	Their surname.
Identifiant	The sign-in login. The only required field.

The Enregistrer button stays greyed out?

Only the Identifiant is checked. Everything else — including the surname and first name — can be left empty, which produces records that are hard to use. Get into the habit of filling in at least the staff number, surname, first name and job.

Working calendar

A calendar allows the employee's working days to be marked, with a progress indicator. It is the basis for counting days worked.

Identification

Field	Description
CIN	The national identity card number.
Mot de passe	The password of the sign-in account.
Profile	The rights profile, drawn from Profiles.

The password behaves as on the user record

When editing, the field shows a placeholder value unrelated to the real password. Leave it as it is to keep the password; replace it to change it.

Civil status

Date de naissance, État civil — Célibataire, Marié(e), Veuf/Veuve, Divorcé(e) —, Sexe and Nombre d'enfants en charge.

This information feeds the payroll calculation

Family situation and the number of dependent children determine the deductions. Keep them up to date as circumstances change.

Contact details

Téléphone, GSM, Email, and the full address: Numéro, Rue, CP, Ville, Pays.

Assignment and contract

Field	Description
Fonction	The position held.
Centre	The site the person belongs to, drawn from Sites.
Congé initiale	The leave balance when the file is opened.
CNSS	The social security membership number.
CIMR	The CIMR retirement scheme membership number.
Assurance	The reference of the insurance policy.
Type de contrat	The type of contract, chosen from a configured list.
Date d'embauche	The date of entry into the company.
Date d'ancienneté	The reference date for calculating seniority.
Banque	The employee's bank.
RIB	Their bank account details.
Salarié actif	States whether the employee is in post.
Date de sortie	The end-of-contract date, where applicable.
Motif	The reason for leaving.

Hiring date and seniority date

They differ when seniority is carried over from a previous contract or from another entity of the group. Fill in both: it is the seniority date that is used to calculate entitlements.

Payroll

Field	Description
Salaire de base annuel	The gross annual salary.
Pour nombre de mois	The number of monthly instalments it is spread over.
Salaire horaire	The hourly rate, for hourly pay.
Profile de paie	The payslip template applied.
Mode de paiement	Espece, Virement or Chéque.

No check on amounts

Salaries and rates accept free text: neither format nor consistency is checked. A transfer also assumes that the Banque and the RIB in the contract section are filled in — nothing checks that either.

Editing an employee

On the row concerned, click ✏️ Editer — or ☂️, 🩹, 💵, which lead to the same screen. The Modifier un salarié window opens with the saved values.

Adjust, then click Enregistrer.

The success message is not proof

The message « Salarié modifié avec succès » is displayed systematically, as soon as you click and before any response from the server. It therefore appears even if the save failed.

The habit to adopt: after saving, reopen the record and check that your changes are really there.

Activating or deactivating an employee

The switch in the Etat column activates or deactivates the employee's sign-in account. The toggle is saved immediately, with no confirmation.

When a colleague leaves

Two distinct pieces of information, to be filled in together: untick Salarié actif on the record and fill in the Date de sortie and the Motif — that is the HR side; then turn off the Etat switch on the list — that is access to the application. One does not trigger the other.

Deleting an employee

1. On the row concerned, click the red 🗑️ Supprimer icon.
2. The confirmation request « Êtes-vous sûr de vouloir supprimer ce salarié ? » appears.
3. Choose Annuler to give up, or Supprimer to confirm.

Deletion also removes the sign-in account

Since employee and user are the same record, deleting the employee deletes the account. For someone leaving, prefer deactivation: the file stays viewable and the payroll history is preserved.

Messages and troubleshooting

Situation	Message	What to do
Employee saved	Salarié créé avec succès / Salarié modifié avec succès	Message displayed without waiting for the server: reopen the record to check.
The login already exists	Utilisateur en double, on a red background in the header	Choose another login.
Error while saving	Erreur in the window header	Close, reload the list and try again.
The Enregistrer button stays greyed out	—	The Identifiant is empty: it is the only required field.
The Congés, Absences, Paie buttons open the record	—	Normal behaviour in this version.
The profile you want does not appear	—	Create it first in Profiles.
The site you want does not appear	—	Create it first in Sites.
The session has expired	Automatic return to the sign-in screen	Sign in again and re-enter the data.

Known limitations in this version

• The Congés, Absences and Paie buttons open the employee record: the corresponding screens do not exist.
• The success message is displayed before the server responds: it guarantees nothing.
• The duplicate message reads « Utilisateur en double » instead of « Salarié en double ».
• The Fonction and Centre columns of the list show their values swapped.
• Only the Identifiant is required: a record can be saved with neither surname nor first name.
• No format check on the CIN, the CNSS, the CIMR, the RIB, the salaries or the dates.
• The sort arrows in the headers are decorative.

See also

• Users — the access account of the same person.
• Profiles — the rights granted to the account.
• Sites — the sites people belong to.
• Vehicles — assigning a vehicle to a driver.